The Regatta
Volunteer job descriptions are included here. All jobs, with
the exception of the launch driver, require no previous knowledge
or training. Launch Driver training will be conducted on 8
March at 1300 after practice.
If necessary you may be reassigned to another job.
NO CELL PHONES DURING ASSIGNMENT.
ANNOUNCER
- FINISH
Location of Job: Georgetown & Occoquan.
Duties: You will work at the finish line, behind or near
the Finish Line Judge, and announce the official results of
each event as they are provided to you. You will also make
other miscellaneous announcements as directed by the Finish
Line Judge, the Coordinator, or the Regatta Director.
Instructions: Report to Regatta sign-in location and sign
attendance sheets and insurance waiver. At Georgetown regattas,
you will have to report to the Finish Line Coordinator. At
the Occoquan regattas, you will need to take a shuttle launch
or the van to the finish line. Please understand that your
club will be fined if you fail to report for your volunteer
assignment.
Dress: Anticipate inclement weather and wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
ANNOUNCER - HEADQUARTERS
Location of Job: Georgetown.
Duties: You will announce over the loudspeaker system from
HQ the first, second and last call for the launching of shells
in each event, and the event number and the names of the crews
participating. You will also make other announcements as directed
by the Headquarters Coordinator or the Regatta Director.
Instructions: Report to Regatta sign-in location to sign
attendance sheets and insurance waiver and then report to
the Headquarters Coordinator. Please understand that your
club will be fined if you fail to report for your volunteer
assignment.
Dress: You will be outdoors. Anticipate inclement weather
and wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
AWARDS ASSISTANT &
TROPHY ASSISTANT
Location of Job: Georgetown & Occoquan.
Duties: Working with the HQ Coordinator as they obtain results
of specific races, organize labeled award ribbons by 1st,
2nd, 3rd places for presentation, and record the distribution
of awards. Pass results to Results Poster and prepare for
awards pickup by coaches only. If there is a formal award
ceremony, work with the Regatta Director in the presentations
of medals, ribbons and trophies to the recipients following
each race or at the end of the regatta.
Instructions: Report to Regatta sign in to sign attendance
sheets and insurance waiver and report to and work under the
direction of the Headquarters Coordinator. Please understand
that your club will be fined if you fail to report for your
volunteer job.
Dress: At Georgetown regattas you will be outdoors. Layered
clothing is advisable. At the Occoquan regatta, you will be
inside Regatta HQ.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
COMMUNICATIONS
- SET UP
Location: Georgetown
Duties: Assist the Communications coordinator in setting
up the communications equipment at HQ and the finish line,
including stringing wire, fastening and securing speakers,
etc.
Instructions: At the Regatta sign-in location, sign attendance
sheets and insurance waiver and then report to and work under
the direction of the Communications Coordinator. Please understand
that your club will be fined if you fail to report for your
volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
Bring work gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
COMMUNICATIONS
- TAKE DOWN
Location: Georgetown.
Duties: Assist the Communications Coordinator in striking
the communications equipment, at headquarters and the finish
line, collecting and rolling sound wire, removing and repackaging
speakers, PA system components, etc.
Instructions: At the Regatta sign-in location, sign attendance
sheets and insurance waiver and then report to and work under
the direction of the Communications Coordinator. Please understand
that your club will be fined if you fail to report for your
volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
Bring work gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
CONCESSIONS
Location: Occoquan
Duties: The first shift volunteers will set up concession
stand supplies and prepare and sell food, T-shirts or programs
as assigned by the Concession Manager. If you sell T-shirts
and programs, you will be given a separate moneybox, so please
do not mix this money with that from food sales. The afternoon
shift is responsible for cleaning up the area and putting
the supplies away. They will also need to put away the tables,
grills, coffeepots and any other equipment. Those selling
T-shirts and programs are to count any that are left over
and turn in that count of each with the money.
Instructions: At the Regatta sign-in location, sign attendance
sheets and insurance waiver. Then, on the second sign-in sheet
that the Concession Manager has, indicate both time of arrival
and time of your departure in order to receive revenue-share
credit for the number of hours worked. Please understand that
your club will be fined if you fail to report for your volunteer
assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
CROSSOVER MARSHAL
Location: Occoquan.
Duties: The Cross-Over Marshal is posted on the roadway that
the Van drives. This is an important safety job to make sure
that the pedestrians do not walk in the roadway at the bottom
of the hill that the van takes from the upper parking lot
to the finish line. PARK AUTHORITIES DO NOT ALLOW PEDESTRIANS
TO WALK ON THE ROADWAY. There is a trail to follow along the
reservoir to the finish line.
Instructions: At the regatta sign-in location, sign attendance
sheet and insurance waiver, then report to the Regatta Director.
Please understand that your club will be fined if you fail
to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DOCKMASTER ASSISTANT
(LAUNCH & RECOVERY)
Location: Georgetown & Occoquan.
Duties: The Dock master Assistant helps the Dock master make
sure that the crews are checked-in, launched, and retrieved
safely, and at the correct times. They are to keep docks clear
of unnecessary gear, help wash the docks prior to start of
regatta, and take messages to HQ for dock master
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver, then report to and work under
the direction of the Dock Master. Please understand that your
club will be fined if you fail to report for your volunteer
job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered clothing. Docks may become slippery
so wear appropriate footwear.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - MARSHAL
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Georgetown & Occoquan
Duties: During the regatta you will be assigned to a Regatta
Marshal (usually a Judge/Referee) as his/her launch driver.
You are under his/her control. Hand signals will most likely
be used.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest and report
to the Launch Master on the dock who will assign you to a
launch and the Official. Make certain that your launch has
a full complement of life preservers, an oar, and sufficient
fuel. Shift changes will take place at the finish line exchange
dock. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered clothing. Consider a hat, sunscreen,
and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING
THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - REFEREE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Georgetown & Occoquan
Duties: During the regatta you will be assigned to a Regatta
Judge/Referee as his/her launch driver. You are under his/her
control. Hand signals might be used. If you have a stopwatch,
bring it along, it could be of use.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest and report
to the Launch Master on the dock who will assign you to a
launch and the Official. Make certain that your launch has
a full complement of life preservers, an oar, and sufficient
fuel. Shift changes will take place at the finish line exchange
dock. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered clothing. Consider a hat, sunscreen
and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING
THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - SAFETY
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Georgetown & Occoquan
Duties: During the regatta, you will keep a keen eye on the
course and attempt to keep powerboats, sailboats, kayaks,
canoes, etc. out of the way of a race. Sometimes you will
need to pick up large pieces of flotsam and jetsam, which
are in the shells’ way. You must particularly keep a keen
eye on rowers warming up upstream and for any shells that
may have capsized.
Instructions: At the Regatta sign-in location, sign attendance
sheet and the Insurance-waiver. Then pick up a life vest and
report to the Launch Master on the dock who will assign you
to a launch. Make certain that your launch has a full complement
of life preservers, an oar, and sufficient fuel. Shift changes
will take place at the finish line exchange dock. Please understand
that your club will be fined if you fail to report for your
volunteer job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered clothing. Consider a hat, sunscreen
and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING
THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - DAM
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: You will patrol the lower reservoir (near the dam)
to ensure the safety or the rowers and to prevent the shells
from venturing too near to the dam. YOU MUST BE IN PLACE BEFORE
THE FIRST SHELL ARRIVES AT THE START.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest and report
to the Launch Master on the dock, who will assign you to a
launch. Make certain that your launch has a full complement
of life preservers, an oar, and sufficient fuel. Shift changes
will take place at the finish line exchange dock. Please understand
that your club will be fined if you fail to report for your
volunteer job.
Dress: Anticipate inclement weather. You will be very close
to the water for extended periods. Wear waterproof clothing,
hat and sunscreen.
DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER – SET UP
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
LOCATION: Georgetown & Occoquan
Duties: Before the regatta you will be assigned to move racecourse
equipment, facilities, and people up and down the racecourse.
You will have a helper.
Instructions: Report to Regatta sign-in location and sign
attendance sheets and insurance waiver. At Georgetown regattas,
you will report to the Course master. At the Occoquan regatta,
pick up life vest and report to the Launch Master on the dock,
who will assign you to a launch. Make certain that your launch
has a full complement of life preservers, an oar, and sufficient
fuel. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement and cool weather. Wear waterproof
clothing.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - SHUTTLE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: During the regatta you will be assigned to transport
only officials, coaches, regatta workers, and the press up
and down the course. (AT NO TIME CAN ROWERS BE SHUTTLED UNLESS
AUTHORIZED BY THE LAUNCH MASTER.)
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest and report
to the Launch Master on the dock, who will assign you to a
launch. Make certain that your launch has a full complement
of life preservers, an oar, and sufficient fuel. Shift changes
will take place at the exchange dock at the finish line. Please
understand that your club will be fined if you fail to report
for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED
CLOTHING WHILE PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DRIVER - TAKE DOWN
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING
CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Georgetown & Occoquan
Duties: At the conclusion of the regatta, you will drive
a launch and help store the regatta course equipment, motors,
launches, lane markers, etc., and will do whatever is needed
to secure the regatta site again to its original order. Some
heavy lifting might be involved.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest and report
to the Launch Master or Course Master on the dock, for assignment
to a launch. You will probably have a helper who must also
wear a life vest. Please understand that your club will be
fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered clothing. Consider a hat, sunscreen,
and gloves.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
FINISH LINE ASSISTANT
Location: Georgetown
Duties: This person assists the Finish Line Officials in
the smooth operation of all finish line area responsibilities.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. At the Georgetown regattas, report
to the Finish Line Coordinator. Please understand that your
club will be fined if you fail to report for your volunteer
job.
Dress: Anticipate inclement weather. Wear layered clothing
and a hat. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS
JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
FINISH LINE TIMER
Location: Georgetown & Occoquan
Duties: You will work at the finish line to help determine
shell timing and placement. The Finish Line Judge makes all
lane assignments. You will need to be able to operate a stopwatch
effectively in order to time the split time for the shell
in your assigned lane.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. At Georgetown regattas, you will
then report to the Finish line Coordinator and work under
the direction of the Finish Line Judge. At the Occoquan regatta,
you will then report to the Finish Line, via shuttle launch
or van. You will be sitting on cement steps so bring a pillow.
Please understand that your club will be fined if you fail
to report for your volunteer job.
Dress: Anticipate inclement weather and wear layered clothing
and a hat. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS
JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
FLAGHOLDER
Location: Georgetown & Occoquan
Duties: you will stand at the Finish Line with a large orange
flag and follow the instructions of the Finish Line Judge,
to indicate 1st, 2nd, and 3rd places.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. At Georgetown regattas, you will
then report to the Finish Line Coordinator and work under
the direction of the Chief Judge. At the Occoquan regatta,
you will then report to the Chief Judge at the Finish Line,
via shuttle launch or van. Please understand that your club
will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and ear layered clothing
and a hat. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS
JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
HEADQUARTERS ASSISTANT
Location: Georgetown
Duties: You will help the Headquarters staff performs the
duties assigned to them.
Instructions: Report to the regatta sign-in location. Sign
attendance sheets and an insurance waiver and report to the
Headquarters Coordinator.
Dress: You may be inside Regatta Headquarters or outdoors.
Layered clothing may be advisable. Consider a hat, sunscreen,
and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
HELPER SET-UP (LAND)
Location: Georgetown
Duties: This job is to prepare the race site for the regatta.
Activities will include such things as setting up tents, preparing
trash containers, moving tables and chairs, and carrying food.
You may have to do some heavy lifting.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof
clothing. Consider a hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
HELPER SET-UP (WATER)
Location: Georgetown & Occoquan
Duties: You will help the Set-Up Driver to perform the duties
assigned to him/her. You will be riding in a launch for much
of your shift and you may have to do some heavy lifting.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then pick up a life vest. At the
Georgetown regattas, report to the Course Master. At the Occoquan
regatta, you will report to the launch dock for your specific
assignment. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof
clothing. Consider a hat, sunscreen and gloves. It will be
early and the boat may be wet.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
HELPER TAKE DOWN (LAND)
Location: Georgetown
Duties: At the conclusion of the regatta, you will help store
the regatta equipment, to include tents, tables, and chairs,
and will do whatever is needed to secure the regatta site
again to its original order. Some heavy lifting might be involved.
Instructions: At the Regatta sign-in location, sign attendance
sheet and insurance waiver. Then report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof
clothing. Consider hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
HELPER TAKE DOWN (WATER)
Location: Georgetown & Occoquan
Duties: At the conclusion of the regatta, you will help store
the regatta equipment, motors, launches, and lane markers,
etc., and will do whatever is needed to secure the regatta
site again to its original order. Some heavy lifting might
be involved. You will be working in a launch part of the time.
Instructions: At the Regatta sign-in location, sign atte4ndance
sheet and insurance waiver and then pick up a life vest. At
the Georgetown regattas, report to the Course Master. At the
Occoquan regatta, you will report to the launch dock for assignment.
Please understand that your club will be fined if you fail
to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered and waterproof clothing. Consider
hat, sunscreen and gloves.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES
WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
LAUNCH MASTER
Location: Occoquan
Duties: This person is responsible for all motor craft (powerboats,
motors, life preservers, anchors, and oars), set-up and accountability
to Regatta director prior, during and after races. Also responsible
to ensure supporting tasked schools to provide launches with
gasoline. Further regatta support includes setup and takedown
of Judge/Referee, Marshall, Safety and Shuttle Launches as
well as other support boats as required by the Regatta director.
Also responsible to monitor and control all shuttle traffic
on the water.
Instructions: Reports to Regatta site prior to the arrival
of all volunteers and works with the Regatta Director to organize
all the equipment and volunteers required to set up the racecourse
and prepare for the regatta.
Dress: Anticipate inclement weather and the likelihood of
getting wet. Wear layered and waterproof clothing. Consider
hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
MONEY COLLECTOR
PARK ENTRANCE
Location: Occoquan
Duties: You will be responsible for collecting the prescribed
entry fee for parking. You can give small paper tickets to
those who desire to leave and reenter the park a second time.
These tickets are given as a driver exits.
Collectors also control vehicular speed and report violations
to the Ranger. The parking policy is “first-come, first-parked
and the fee is $10.” The only non-paying customers will be
U.S.R.A. Judge/Referees (wearing USRA Blazers) and other designated
NCASRA officials or staff, which will have special parking
passes. Contact the Headquarters Coordinator regarding anyone
else claiming to be able to enter for free.
Instructions: At Regatta sign-in location, sign attendance
sheets and insurance waiver, pick up money apron and flag
from Headquarters Coordinator. Report to the park entrance
where you will work. Please understand that your club will
be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing
and a hat.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
MONEY COLLECTOR
– SATELLITE PARKING
Location: Occoquan
Duties: You will be responsible for collecting the prescribed
parking fee for folks utilizing the satellite parking facility.
Each person family paying to ride the shuttle will be given
a ticket for the return trip. The parking policy is “first-come,
first-parked and the fee is $5.” Contact the Headquarters
Coordinator should any problems arise.
Instructions: At Regatta sign-in location, sign attendance
sheets and insurance waiver, pick up money apron from the
Headquarters Coordinator. A staff member will get you to the
satellite parking van, which you will ride to and from the
regatta site until relieved. Please understand that your club
will be fined if you fail to report for your volunteer assignment.
Dress: You will be traveling in a shuttle bus. Wear comfortable
clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
MONEY COLLECTOR
– VAN UPPER LOT
Location: Occoquan
Duties: You will collect the required money from persons
wanting to ride the van down to the regatta site. The fee
is $1.00 per person each way. The only exceptions will be
the USRA officials and the Regatta Directors who may ride
for free.
Instructions: At the Regatta sign-in location, sign attendance
sheets and insurance waiver and report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
MONEY COLLECTOR
– VAN FINISH LINE
Location: Occoquan
Duties: You will collect the required money from persons
wanting to ride the van up to the parking lot. The fee is
$1.00 per person each way. The only exceptions will be the
USRA officials and the Regatta Directors who may ride for
free.
Instructions: At the Regatta sign-in location, sign attendance
sheets and insurance waiver and report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
PARKING LOT ASSISTANT
Location: Georgetown
Duties: Park in Thompson parking lot. Half of the lot is
permitted to our regattas. Direct regatta traffic to the permitted
side. Help car/trailer traffic in the lot. Coordinate with
parkers at crosswalk. Give information as needed to direct
cars to parking at foot of Georgetown. We anticipate having
a handout. It is possible one or more people may be moved
to Georgetown side or other helpful positions.
Instructions: At Regatta sign-in location, sign attendance
sheet and insurance waiver and report to the Assistant Regatta
Director. Please understand that your club will be fined if
you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider hat, sunscreen and gloves. If possible, bring folding
chair, newspaper or reading (there may be slack times) and
cell phone.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
PROGRAM-DISTRIBUTOR/VENDOR
Location: Georgetown
Duties: You will sell programs and T-shirts as fundraising
for course equipment. The Regatta Director will specify exactly
where sales may be conducted, as there are strict limitations
on where we may make sales.
Instructions: At Regatta sign-in location, sign attendance
sheet and insurance waiver and report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider sunscreen, hat and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
RADIO RELAY ASSISTANT
Location: Georgetown
Duties: At Regatta HQ, listen to radio/cell phone and record
messages and results from finish line. Pass to others at table
as appropriate.
Instructions: At Regatta sign-in location, sign attendance
sheet and insurance waiver and report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider sunscreen, hat and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
RACE RESULTS POSTER
Location: Georgetown & Occoquan
Duties: This person is to post race results as promptly as
possible in the Headquarters area for spectators. Receives
information from Headquarters Coordinator or designee.
Instructions: At Regatta sign-in location, sign attendance
sheet and insurance waiver and report to the Headquarters
Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
SIGN-IN COORDINATOR
Location: Georgetown & Occoquan
Description: This person is in charge of the sign-in attendance
sheets and insurance waiver forms. Usually situated near or
at Regatta Headquarters, this person should be knowledgeable
about all regatta staff and volunteer jobs, and the locations
for their work. This person must be accurate in overseeing
the sign-ins. They also will make notes of any problems regarding
job sign-in and alert the Personnel Coordinator.
Instructions: Report to Regatta sign-in location and sign
attendance sheet and insurance waiver. You then report to
the Headquarters Coordinator. Regatta Director might reassign
you to another job. Please understand that your club will
be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider sunscreen, hat and gloves
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
STAKEBOAT HOLDER
Location: Occoquan
Duties: At the starting platform you will help align the
shells to be in proper position for the start. You will also
need to help prevent damage to the shells when they back up
to your lane. You will remain on the starting platform throughout
your shift. Before the start of each race, you will lie down
on the plank that extends out from the platform and reach
out your arms to catch the stern of the shell coming into
your lane. DO NOT try to stop the stern from hitting the platform
by putting your hand between the shell and platform, there
may be too much momentum and may cause injury. When instructed,
you will pull back or push out the shell a number of inches
for alignment. These instructions, given just before each
start, will come from the official at the side of the racecourse
whose job it is to get all the bow balls in a straight line.
He/she will use a megaphone or radio headphones. Be careful
with your grip and make sure nothing is in the way when the
starter says, “Go” and the boat explodes out of your hands.
MAKE SURE TO LET GO OF THE SHELL IMMEDIATELY UPON THE START.
Do not engage in clever repartee with the crews. They are
nervous enough already and needn’t be disturbed.
Instructions: Report to Regatta sign-in location and sign
the attendance sheet and insurance waiver. Then ride to the
finish line via a Shuttle Launch. Shift changes take place
at the exchange dock near the finish line. Please understand
that your club will be fined if you fail to report for your
volunteer job
Dress: Anticipate inclement weather. You will be very close
to the water for extended periods. Wear waterproof clothing,
hat and sunscreen. DON’T WEAR RED COLORED ITEMS. THEY COULD
BE CONFUSED WITH A REFEREE’S RED FLAG (WHICH STOPS A RACE).
Additional instructions for Stakeboat Holders: Headphones
are usually worn only at the bigger regattas (e.g., VSRC),
fit over one ear and have a battery pack that clips on to
your waistband (belt). If using the Realistic brand headset
turn the POWER to “MAN” (not VOX), Volume and VOX/MIC controls
are set to “L” (not “M” or “H”). If using the Maxon brand
headset, set the VOX/PTT Selector to “PTT” (push-to-talk)
and the VOLUME control to the lowest setting that allows you
to hear clearly (to save battery power). There are two sets
for each lane. Use the Realistic brand first - they have the
9V battery. The Maxon brand has two rechargeable AA batteries
that usually don’t last long. The brands are interchangeable
(i.e., on the same frequency). The spare headsets will be
in the white box (post office sorting box) usually set at
the center of the platform.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
WEIGH-IN ASSISTANT
Location: Georgetown & Occoquan
Duties: Help weigh the lightweight teams under the direction
of the Judge/Referee in charge.
Instructions: Report to Regatta sign-in location and sign
attendance sheet and insurance waiver. At the Georgetown regattas
you will report to the Headquarters Coordinator. At the Occoquan
regattas, you will report to the Judge/Referee in charge of
weigh-ins at the Upper Boathouse. Please understand that your
club will be fined if you fail to report for your volunteer
job.
Dress: Anticipate inclement weather. Wear layered clothing.
Consider hat and sunscreen.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
ADDITIONAL JOBS:
PROVIDE REGATTA LAUNCHES
Job Type: Club provided equipment (15 for weekly and 19 for
large regattas)
Location: Georgetown & Occoquan
Description: When each organization is participating in a
regatta at their home practice site, they will be required
to provide regatta launches, equipment knowledgeable personnel,
and launch access (ferrying to launch/providing keys/setting
up boat). Each of these organizations will supply launches
equipped with appropriate engines (9.9HP or above) in good
operating condition, gas tank, matching connecting hose, lines,
paddle, anchor, life preservers and horn. Oil and gas requirements
must be clearly understood and properly marked for NCASRA
to assure proper gas and oil is supplied for the regatta.
NCASRA regatta personnel will drive the launches at the assignment
of the Launch Master/Regatta Chair, so member clubs should
not assume that their launches will be driven by their own
club members.
REGATTA HEADQUARTERS COORDINATOR
Location: Occoquan
Duties: This person functions as the principal liaison and
managerial support to the Regatta Director, Assistant Regatta
Director, and Head Judge/Referee. They should also ensure
that the HQ is kept reasonably clean and orderly to allow
easy access to needed equipment and that there is sufficient
room for all of its uses, including food and beverage storage.
Instructions: This person should arrive at HQ on regatta
days at least one half-hour before the first volunteers so
that distribution of equipment can flow efficiently. Two general
characteristics are to: a) be able to field questions and
give reasonable answers and b) know where each volunteer job
is performed and generally what those jobs entail. Some of
this individual's key responsibilities on Regatta days, (not
in priority order), are:
• Maintain radio contact with Regatta Director, Head Judge/
Referee, & Head Park Ranger before, during, and after
the entire event;
• Setup HQ equipment and paperwork, including waiver forms,
for Volunteer Sign-In Coordinators and provide them with information
sheets about: description of jobs; directions to the viewing
stands and regatta finish line;
• Setup equipment for Weigh-In Assistants in Upper Boathouse
Erg Room;
• Distribute life vests, flotation seat cushions, safety paddles
for set-up launch drivers and helpers and make sure that all
is returned at the end of the Regatta work day;
• Assist, as needed, in the setup of the Concession Stand
adjacent to HQ;
• Move out Safety Equipment for start and finish lines and
HQ area signage;
• Direct Dock master Assistant and Launch master Assistant
to positions;
• Provide Launch master with list of schools providing launches
for that regatta;
• Prepare 10 minute & 8 minute Call-Time sheets and a
list of competing schools for Announcers;
• Revise corrected race schedules and distribute to coaches,
judge/referees, other officials, radio relay team, award &
results poster assistants, HQ announcer, Dock &, Launch
Masters;
• Sign in and direct finish line medical trainer to position
& assist HQ area EMT or medical team with slightly injured
or drenched rowers. Provide clothing changes from HQ to the
latter;
• Sign-out, distribute, and collect radios for Judge/Referees,
Dock master, Launch master, Pontoon Boat driver, and other
regatta officials and staff;
• Distribute bullhorns to Dock master, Hot Dock Master, and
others if needed;
• Instruct and oversee HQ Announcer, Results Poster, and Awards
Assistant what to do;
• Provide reporters and news photographers with schedules,
results, and such arrangements as are necessary for their
coverage;
• Prepare enlarged Regatta Schedule sheet for public posting
outside of HQ;
• Handle all incoming telephone calls;
• With Regatta Director, make sure that all equipment are
properly returned and stored.
Appendix C: Launch Driver Trainee, Workday and Committee Recruiting
Requirements.
1. Job List. There are a number of jobs required that are
not on regatta days.
Committee Volunteer 1 per Club
Launch Driver Trainee 1 or 2 per Club
Workday Volunteer - Spring 1 or 2 per Club
Workday Volunteer - June 1 per Club
Workday Volunteer - Fall 1 per Club
2. Launch Driver Trainee(s).
Each VC should recruit 1 or 2 launch driver trainees each
year, depending upon school size. If too many parents “graduating”
the year before deplete your club’s pool of trained launch
drivers, you will need to find more. Consider the number of
launch driver positions you have been assigned, and consult
with your club president. People who drive motorboats for
recreation may already possess the motorboat driving skills,
but knowledge of how to drive on the course during races is
also part of the training. No prior knowledge of motor boating
is required, but the trainees should already know how to swim.
Being launch driver trained is a great way to get parents
more interested in crew, since the training is conducted by
experienced referees as well as experienced people from the
OLOC or the GLOC. You do not have to be trained at the location
where you will be driving, but it does help to be familiar
with the local currents, obstacles and conventions.
3. Workday Volunteers.
In addition, VCs recruit workday volunteers. The minimum to
recruit is 1 or 2 per club for the spring workdays; 1 per
club for the June workdays; and 1 per OLOC club for the fall
workdays (recruiting this person is usually the NCASRA rep’s
responsibility). For GLOC, the workdays are for both Georgetown
and Anacostia as neede
| 
