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Langley Crew - Athlete Guidelines

Langley Crew Athlete Guidelines

These guidelines help ensure that everyone on the team knows what is expected of them. Athletes are expected to abide by these guidelines, and parents are expected to emphasize the importance of these guidelines and ensure that they can be met.


Attendance & Scheduling:

  • Winter training is offered if you are not participating in a winter sport. Practices are held Monday through Friday and on Saturday mornings. The coach will announce the practice schedule and it will be posted on the team web site.
  • During the main crew season (Winter Conditioning and Spring season), practice is mandatory. Practices during Winter Conditioning are typically held Monday through Friday from approx. 4:00- 6:00 PM (men's team) or 4:30-6:30PM (women's team). Once we are on the water, practice is typically 4:15PM-7PM. Saturday practice times will be announced by each coach, but will likely be in the morning.
  • If you are aware ahead of time that you will need to miss practice, please inform your coach via e- mail or the method he/she indicates is preferred.
  • If, for an unplanned reason, such as being sick, you cannot attend a practice, it is your responsibility to tell your coach. It is not acceptable to send a message through a teammate. Each coach will distribute their contact information and explain the most appropriate way to contact them at the beginning of the season.
  • Practices are rarely canceled. Practice cancellations will be announced over the PA system at school, via texts from the Captains or team mates, and on the team web page.
  • Spring Break practices are mandatory for returning rowers. We encourage all novice rowers to attend practice over Spring Break as well. Specific Spring Break practice schedules will be determined by squad. It is not mandatory for novice rowers but strongly encouraged. The more you put into this sport, the more you will get out of it. Spring break is a great time to make some of the best friends you will make throughout your entire high school experience. Spring break not only teaches rowing but it teaches lessons that cannot be learned in the classroom.
  • On regatta days, all athletes are expected to come and stay for the entire regatta to cheer on their teammates, put away equipment at the end of the day, and clean up the erg room. Your coach will let you know when all is settled and it is ok to leave the regatta.
  • Try to schedule any SAT prep classes, volunteer projects and other activities so that they do not conflict with practice/regatta times in the spring. Please schedule SAT's for either before the season or early in the season before regattas start.


  • Family, health, faith and school studies are core priorities in each athlete's life. Beyond these priorities, crew requires a large time commitment, and crew should be your top extracurricular priority.
  • You are aware of how much time it takes you to maintain your studies. Do not make excuses for not getting your work done outside of practice, and then miss practice to make things up. This will not be consistently tolerated.

Penalties for Absences:

  • Rowers that are absent from practice without notification to their coach OR returning rowers absent from Spring Break practices can be penalized in the following ways. The penalty shall be determined on a case-to-case basis by the coach:
    • Removal from current boat/seat.
    • Removal from a day of practice.
    • Removal from the lineup for upcoming regatta.
    • If a rower is absent without proper notification on 3 or more occasions in a season, he/she may be dismissed from the team at the coach's discretion.


  • Be considerate and respectful of your teammates and coaches. Disrespect, abuse, or improper behavior directed towards a teammate, coach, or any member of another team will not be tolerated and are grounds for removal from the team.
  • You represent Langley Crew. Please remember to conduct yourself accordingly during practice, at regattas, and at any other crew-related activities.

Practice Preparation and Workout Rules:

  • If you have any kind of injury that prevents you from rowing or doing land training, you will sit out of practice for that day and you must see the Athletic Trainer at LHS. This should not be considered punishment for becoming injured. Please discuss your injuries with your coaches so that we can help you get the proper treatment if necessary.
  • Come prepared (running shoes, spandex shorts, extra clothes, rain gear) and ready to work out each day. If you don't have weather-appropriate workout clothes, you will not practice. If this becomes a consistent problem, you will be penalized. Not being able to participate due to lack of preparation is just as bad as not showing up.
  • As soon as you arrive at the water, begin preparing for practice by putting out the oars and setting up the coach's launch with a gas can, life jackets, megaphone and toolbox. You should be dressed and ready to start practice when you arrive at the boathouse.
  • Everybody must help in getting the boats on and off the water, and setting up and taking down the coach's launch each day. Your coach will let you know when all is settled and it is ok to leave the practice.

Boathouse Rules:

  • Do not use or move things that do not belong to you.
  • No horseplay in and around the boathouse or on the docks will be permitted.
  • Do not bring anything valuable to the boathouse as there is no secure place for your belongings.
  • On regatta days, please clean the erg room before you leave.

Safety Rules:

  • All novices must pass a swim test before going on the water for the first time.
  • All rowers must watch the US Rowing safety video before being allowed on the water each season.
  • Athletes must use equipment in a safe and responsible manner in order to protect themselves, teammates and competitors.
  • It is the coach's responsibility to ensure the boats are operated and handled in a safe manner at all times. If, at any time the coaches feel a rower's actions, behaviors or physical abilities jeopardizes that safety, the coach may limit the athlete's participation as they see fit.
  • If your boat swamps (fills with water) or turns over, stay with the boat! It will not sink. Hang on to it until you are picked up by a coach's launch.
  • If you catch a crab, and are thrown overboard, try to keep your head down until the boat has passed. Try not to panic. The coach's launch will pick you up. The crew should stop immediately and try to help.
  • When in the boat and on the water, follow the instructions of the coxswain and coach quickly and properly.

Equipment Maintenance and Damage:

  • Please report loose or damaged parts to the coach on a daily basis to help prevent further breakage.
  • Rowers/Coxswains are responsible for all intentional or irresponsible damage to equipment belonging to Langley Crew or any other group. Responsibility can mean helping repair or pay for damaged items or performing volunteer work as necessary.

Boat Selection:

  • There are many criteria that the coaches use to determine lineups for each regatta. The coaches will attempt to use objective criteria such as erg scores, seat racing, and racing experience as much as possible, but they will also use other criteria such as attitude, attendance, technique and boat moving ability. The coaches' decision regarding lineups is final. However, the coaches are willing to discuss what areas a rower can improve upon when necessary. If you do not know why you are not in a boat, ask your coach.
  • It is the objective of the coaches that each rower in good standing is allowed to race in at least one regatta during the season. A rower in good standing is characterized by the following criteria: dues have been paid and fundraising and parent volunteering requirements have been met, attitude and attendance at practices are satisfactory according to the coach, safety rules are understood and followed, and grades meet the FCPS's policy for participation in sports.
  • Not all athletes will be invited to race at the championship regattas at the end of the season (i.e., Virginia Scholastic Rowing Championships (VSRC), Stotesbury, and Nationals) due to a limited number of entries. Participation at these regattas will be based on many of the above criteria in order to field the most competitive boats possible. Coaches will notify athletes of their eligibility to participate in championship regattas.

Lightweight Rowing:

  • Only athletes registered in the VASRA Lightweight Weight Control Program are eligible to row in lightweight boats. This program will be explained to all potential lightweight athletes at the beginning of the season.
  • No athlete is required to row lightweight. Lightweights are eligible to compete for seats in open weight boats.
  • The lightweight 8+/4+ will be considered a Varsity boat if, at the coaches' discretion, the competitiveness of the crew warrants this designation.

Guidelines for Receiving a Varsity Letter:

  • To receive a varsity letter, you must qualify for one of the following:
    • Race in at least four races in the Varsity boat. Depending on the strengths of the team during the season, the Varsity boat/s for a particular regatta may change, but the only boats that can be designated as Varsity are 1st 8+, 1st 4+, Ltwt 8+, Ltwt 4+, Junior 8+ and Junior 4+ (this does not include JV or 2nd Varsity boats). For example, the Varsity boat one weekend may be a 1st 4+ and another weekend, it may be a 1st 8+, depending on how the boats are being prioritized. In addition to a 1st 8+ and/or 4+, the Ltwt 8+/4+ may be designated a Varsity boat at the discretion of the coaches. This decision will be based on whether the boat is prioritized and based on the performance of the boat.
    • Earning a seat in the designated Varsity boat for VSRC.
    • Winning a medal at VSRC in a Championship event as determined by the VASRA rulebook 
(typically the 1st 8+, 2nd 8+, 3rd 8+, Ltwt 8+, 1st 4+, 2nd 4+, and Ltwt 4+).
    • Competing in a boat that makes finals at the Stotesbury Cup Regatta or SRA Nationals.
    • Senior with a minimum of three years on the team.
    • At the coaches' discretion based on outstanding effort or accomplishments during the season.

Use of Illegal Substances:

  • The team follows the Fairfax County Public Schools rules regarding alcohol and other substances.
  • No alcohol, drugs, or tobacco will be permitted during the season. If you are caught using any of 
these substances, this will be considered grounds for removal from the team.
  • As an athlete, you are encouraged to let the coaches or captains know if you are aware of somebody using illegal substances. Confidentiality will be maintained by the coaches.


  • Langley Crew reserves the right to dismiss any athlete who engages in vandalism at Langley High School, at the Occoquan, or at any away event associated with Langley Crew activities. While spray-painting a team's name or logo (aka Tagging) is something that you will see at certain racing venues, Langley Crew does not approve or condone such activities. Not only is defacing the beautiful natural scenery at racing venues like Sandy Run Regional Park an illegal activity that could result in criminal and/or financial charges, but it also brings dishonor to our great program.

Financial and Fundraising Responsibilities:

  • Athletes are responsible for participating in any team-sanctioned fundraising activities.
  • It is the responsibility of the athletes and their parents to pay team dues/registration fees in 
accordance with the timeline indicated on the registration form.

Parent Volunteer Responsibilities:

  • Crew is a sport in which the personal involvement of parents is critical to the viability of the team program. The management of the team program depends on parental volunteer services. Additionally, the team owes a responsibility to the Virginia Scholastic Rowing Association (VASRA) for the operation of regattas. Without the thousands of volunteers, mostly parents, to operate the regattas, crew in the DC area could simply not exist. In order to ensure that Langley Crew meets its responsibilities to the regatta program, the following guidelines pertain:
  • Each family is required to complete FOUR parent volunteer assignments throughout the season, with at least ONE parent volunteer assignment at our local VASRA regattas and ONE as a bus chaperone for water practice in the spring. Parents who are unable to bus chaperone are required to volunteer at a second regatta. Parents may choose between all the team's various volunteer opportunities fulfill their remaining TWO requirements. Such things include helping with special events or on-going workgroups, participating in VASRA workdays at the Occoquan, assisting with launches in the pre and post season, and additional bus chaperoning and regatta assignments.
  • With the exception of Launch Driver positions (which require additional training), an individual who is in reasonable physical condition can complete the VASRA regatta volunteer jobs. Examples of volunteer positions include working concession stands, holding boats at the start line, and directing boat traffic on docks. Regatta volunteer job descriptions are provided under Regatta Support. Instructions will be provided on site.
  • VASRA imposes a $50 fine upon Langley Crew for a volunteer who does not show up or who is more than marginally late for their assignment. Therefore, a fine of $50 will immediately be due to the Volunteer Coordinator from the delinquent family. A parent who finds that it will be impossible to complete their volunteer assignment must arrange for a replacement and notify the Volunteer Coordinator of the change at least 48 hours prior to the regatta. In the case of a last minute emergency, notify the Volunteer Coordinator as soon as possible. If a replacement cannot be found, the $50 fine will be in effect.